Google Docs is a free and easy tool that helps create, collaborate, store, and share all of your verbal ideation. Plus, it’s a secure way to keep track of your essential files in one place. Google Docs is the most widely used tool, providing great features to make your work much easier. The problem of how to work effectively is now solved by new powerful features of Google Docs.
Google Docs is great for managing your organization’s documents and storing edits. Here are some tips for better productivity on Google docs to help you work more efficiently with Google Docs. let us now see how to work effectively with Google docs.
If you do not feel like typing or think that your fingers will not be able to keep pace with your thoughts, you can use the Voice Typing feature in Google Docs. the voice typing feature is programmed to identify speech and convert it into a written format.
To begin writing with voice typing, place your cursor on the document from where you want to start writing. Now go to “Tools” and select the “Voice typing” option within it. You can also use ctrl+shift+S in Windows or command+shift+S in Mac. But you still have to proofread the text for punctuation and capitalization.
Copy Formatted Text
You can now copy any formatted text or formatted part in your document and paste or apply it to another document. It will help you duplicate the formatted content at another part of the document without affecting its format.
To do this, select the part of the formatted text that you want to copy and apply it to another part. Now go and click the “Paint Format” icon, which looks similar to the paint roller in the upper left corner of Google Docs. Now just highlight the portion in the document where you want this format to be applied.
There is no end to learning, and this is true primarily in the case of vocabulary. If you are reading a text on Google Docs and you come across a new word, you can simply use the inbuilt Dictionary. You can also see synonyms in the result, which helps you to replace the word with something better.
Select any word in the document, go to the “Tools” and select the “Dictionary” option, or simply press Ctrl+Shift+Y for Windows or Cmd+Shift+Y for Mac. You will get definitions and synonyms of selected words on the right side. You can also search for other words in the search bar there.
Language will not be a barrier anymore with the “Translate document” tool of Google Docs. You can easily translate your document into any language with just a click.
Simply go to the “Tools” and select the “Translate document” option within it. It will then ask you to select the language in which you want to translate your document. Select the preferred language and press the “Translate” button, and you are good to go. You can find a translated copy of your document in your selected language.
Work in Collaboration
More than one person can work in collaboration on a single document. This helps to work collaboratively with others on the same document even easier.
Click on the “Share” button in the upper right corner. Just add the person’s email and give an editor access to the person you want to work with and share it with them. You can also give comments in the document for any changes to be made by others by simply tagging them with their email. You can find the comment option in the upper right corner of Google docs.
Publish to Web
You can show your document in a more formal way by publishing it on the web. It also eliminates the need to add people by their email.
To do this, go to the “File” menu and select the “Share” option within it. Click on the “Publish to web” option in the share dropdown. Proceed and copy the link you get, and you are all set. You can simply share that link of the published document, and then anyone can view the document from that link.
Move the Document to the Folder
Google Docs allows you to move your document to any other folder in your Google Drive. This helps you to maintain your important documents in proper folders.
Click on the “move” folder icon next to the document’s file name. Select or create the folder where you want to move the document and proceed by clicking on the “move here” button.
Search and Insert Links
Searching and adding links to different sites without leaving the document is now possible in Google Docs.
Select the text that you want to make as a link for redirection to a specific site. Go to the “Insert” menu, select the link option, or press ctrl+K or cmd+K. Write the name of the site you want to keep for redirecting that selected text. You have now successfully inserted a link for the selected text in your document.
When writing, it is possible to misspell a word or replace one term with another. If the doc has multiple uses of the term, it becomes difficult to go through the whole document and individually replace each term.
Go to the “Tools” menu and select the “Preferences” option within it. Now go to the substitutions tab and add the word you want to use as a shortcut. You can also use the Ctrl+H option to access the Find and Replace option.
Better Screen Option
You can easily utilize your screen space if you want more space to work within your document. This can be done by simply hiding the top menu bar.
Press ctrl+shift+F, and your menu bar will disappear to help you work with more screen area. Press the same command to get your menu bar back on the screen.